BadgeStream Event Check-in Software

Designed for simplicity, BadgeStream handles on-site check-in and badge printing for small to mid-sized events without the technical complexity. Just the tools that actually matter at your registration table.

No IT Team Needed

Plain language screens and simple setup

Fast Badge Printing

From attendee list to badge in hand

Starts at $499

Flat per event pricing, no hidden fees

Complete Solution

Software, printers and supplies, one source

HOW IT WORKS

Get from attendee list to printed badge in three steps.

Step 1

Upload Your Attendee List

Import a .csv file and BadgeStream pulls in your attendees and data fields for use on your badge.

Step 2

Design Your Badge

Pick a layout, add your merge fields, and preview exactly how it prints before the day arrives.

Step 3

Check In and Print On Site

Search any attendee, check them in, and print on the spot. Print badges one at a time or in a batch, and make quick edits right at the table when you need them.

Get a Product Consult

WATCH HOW EASY CHECK-IN CAN BE

WHO IT’S FOR

For the event planner who gets things done

Most check-in platforms assign you an implementation team. BadgeStream gives you the login. You build the event, design the badge, upload your list, and print on demand, start to finish, without waiting on anyone. No tech knowledge needed. Just fast, low stress check-in that keeps your line moving.

Meeting & Event Planners

Check-in and badge printing become automated, so you can focus on the event itself.

Associations and Non-profits

A polished attendee experience, without a big software budget.

Healthcare and Finance Teams

Attendee data stays organized and private while check-in runs smoothly.

KEY FEATURES

Save Hours on Badge Prep

Upload your attendee list as a CSV, choose a layout, and add your merge fields. BadgeStream works with the export you already have from your registration system, so you have print-ready badges in minutes.

Know Who Showed Up, in Real Time

Search for any attendee, click to check them in, and watch your attendance numbers update as the line moves. Walk-ins and last-minute changes handled on the spot.

Print Badges the Moment They Arrive

On-demand printing with Brother, Zebra, and pc/nametag direct thermal and label printers. About 10 seconds per badge, with no pre-printed badge sorting and no waste.

Everything for Your Registration Table

Software, printers, badge stock, lanyards, holders, and ribbons, all from one source. Tell us about your event and we help you put together the setup that fits it.

PRICING

Straightforward pricing. No surprises on event day.

Up to

250 attendees

$499

per event

1 to 250 checked in

Live check in tracking
Badge design
On site printing
Attendance reports

Up to
500 attendees
$799
per event
251 to 500 checked in

                        Live check in tracking
                    
                        Badge design
                    
                        On site printing
                    
                        Attendance reports

Up to

1,000 attendees

$1,199

per event

501 to 1,000 checked in

Live check in tracking
Badge design
On site printing
Attendance reports

Bigger than 1,000

Start at $1,199 and add $250 for every 500 attendees after that. Blocks are whole, so 1,150 attendees and 1,500 attendees both come to $1,449.

More than one event a year?

Ask about our subscription

Is BadgeStream the Right Fit?

BadgeStream does two things really well: check-in and on-site printing. It is not a full event platform, and that is on purpose. Here is an honest look at where it fits.

	Badge- Stream	Enterprise Platforms
Best for	The DIY planner running their own check-in	Events needing dedicated event tech staff, registration, event apps, and lead retrieval
Setup	Self-service, no onboarding required	Typically several weeks, with scheduled onboarding
Platform features	Check-in, badge design, on-demand printing, attendance reports	A full suite of event management modules
Price	Starting at just $499 per event	Annual or per event contracts, often starting around $3,000
Support	Monday through Friday, 8am to 5pm CT. After-hours for live event emergencies only.	Varies by platform and tier

What Customers Are Saying

Planners across five industries ran real events on BadgeStream, from healthcare and finance to non-profits and associations. Every one of them said they'd use it again.

"I felt comfortable using BadgeStream in about five minutes. Hand someone the attendee list, and they're ready to go.”

Holly S.,

Meeting Planner, Optometric Alliance Association

"Printing badges is such a breeze with BadgeStream that it quickly becomes a check off the list."

Alexa M.,

Senior Conference Planning Consultant, Finance and Insurance

"With BadgeStream, we checked everyone in and had our data ready at the end of our event. It saved us so much time. I'd tell another planner to just do it."

Jennifer B.,

Training Director, State Association

“The biggest win using BadgeStream was fixing a misspelled name right at the table. Tear it off and hand over a clean badge in seconds, instead of telling someone to come back later.”

Dawn W.,

Lead Meeting Planner, Finance and Insurance

FREQUENTLY ASKED QUESTIONS

Do I need technical experience to use BadgeStream?

No. If you can upload a spreadsheet and pick a font, you have everything you need. Everything is labeled in plain language, not software terms.

Which printers does BadgeStream work with?

BadgeStream is compatible with Brother label printers (UBRO4 and UBRO5), the Zebra ZD621, and UPCN printers. All are available for purchase or rent.

Is BadgeStream compatible with Mac, Windows, or Chrome operating systems?

BadgeStream runs in your browser, so you can build your event and design badges on a Mac, a Chromebook, or a Windows machine. Printing is the one piece that needs Windows, since that's what the compatible printers run on. Plan to have a Windows laptop at your registration table on event day.

What happens if I have more than 1,000 attendees?

Each additional block of 500 attendees is 250 dollars. You can add as many blocks as your event needs. Pricing scales with you.

Does BadgeStream handle event registration or ticketing?

No. BadgeStream focuses specifically on on-site check-in and badge printing. It works perfectly alongside your existing registration tool. Just import your attendee list as CSV or Excel and you are ready to go.

Can I use my own badge paper and printers?

BadgeStream is built and tested around pc/nametag direct thermal paper and printers, so those are the ones we recommend. Badge stock varies more than you'd expect, and an untested printer can misalign or clip a name. Sourcing both from pc/nametag means it's matched before event day.

Is my attendee data secure?

Yes. Your attendee data stays private and is never shared with third parties, and the platform runs with backup coverage. If your organization has a formal security review, a specialist can walk your team through data handling, hosting, and access controls, and provide our security overview.

Make check-in the easy part of your next event.

BadgeStream handles on-site check-in and badge printing so your team can focus on the event itself. Set it up in about five minutes. Print each badge in around ten seconds.

Talk to a Specialist

Tell us about your event and we will help you get set up. We reply within one business day, and your information stays private.

[email protected] |
888.362.8759 | pcnametag.com

BadgeStream